Five Tips for the professional – Life with Email
We use email very frequently. It is our most commonly used medium of communication. Everyone has an email id to boast of! My grandmother asks me to “just email” my family photos!! At work, it is so pervasive that we often send an email to our colleague sitting in the next cubicle instead of walking across and discussing the issue…right?
There are many advantages of electronic mail or email in these times. I list a few here:
It is quick – gone are the days of penning airmail to a relative living miles away. We just need to click on the send button and the “letter” is received by the relative in minutes
At work an email trail helps solves matters that could otherwise lead to arguments and disputes
Sending one email to the whole team and receiving reactions can help communication and collaboration
The email is there forever in our inbox especially with the advent of the cloud where you can back up all your emails forever
With a globally dispersed workforce what better than email!
I am sure you can think of many more benefits of the email…
It has become important to follow some email etiquette. Here are five simple tips for Life with Email:
Never type the recipient’s email id in the ‘To’ box while composing your email. There is danger of the email being sent inadvertently if you press send when you didn’t mean to
Don’t get emotional and vent through your email. Remove the emotion out and appear like a cool cat. Getting emotional is self-defeating
Never interpret the email to suit your mood. “WTF” can be interpreted as surprise, sarcasm or anger depending on your mood not that of the sender. S/he could have meant it altogether differently
Be careful of using Reply All when the email needs to be replied to just one person. You don’t want the entire department to know that you are out looking for a new job
Pick up the phone or use Skype when email is not really necessary
Remember to treat and handle email carefully, it is a legal document after all!